Recording Information

All recording fees and applicable realty transfer taxes must be paid at the time of recording. Checks submitted must be in proper amounts and made payable to "Recorder of Deeds."

  • The law requires a STATEMENT OF VALUE when:
     
    1. The full value/consideration is not set forth in the deed.
    2. The deed is without consideration or by gift.
    3. A tax exemption is claimed.
    4. Real estate is sold at tax claim or sheriff's sale.
       
  • The STATEMENT OF VALUE must be filed in duplicate (any attachments in duplicate). The SOV must be signed and dated. A STATEMENT OF VALUE is NOT required when the transfer is wholly exempt from tax based on:
     
    1. Family relationship (grandparent, parent, child, brother or sister). Please note that step relationships are not exempt from tax.
    2. Public utility easements
       
  • All DEEDS must have a signed certificate of address for the grantee.
     
  • Re-recorded or corrective documents must clearly state the reason for re-recording and must have a new acknowledgement.
     
  • Documents presented for recording with property in more than one municipality or school district must clearly state in the documents the proportional share (by percentage in each municipality) as to the division of the local realty transfer taxes.
     
  • Multiple documents constituting one transaction must be clearly numbered as to the proper order in which they are to be filed.
     
  • All foreign language documents must include a written English translation to be recorded along with the original document.
     
  • All documents presented for recording must be accompanied by a self-addressed stamped envelope large enough to accommodate the document.